Regional Administrative Assistant D- 12164
Description
Job DescriptionRegional Administrative AssistantThe Administrative Assistant is responsible for providing administrative support to the Region Director. The position requires continual attention to detail, understanding priorities, meeting deadlines, and the ability to juggle multiple competing tasks and demands. This work also requires flexibility and coordination with other team members to accomplish overall team goals. This position is a member Region Team & Administration Team, which includes colleagues from various departments.
RESPONSIBILITIES:
Provide administrative support to the Region Director, as well as general office administrative support to include: Assist with the daily schedules of RD, Support partners & administration; keeping appointments and meetings on time or changing schedules when necessary and ensuring they are prepared in advance of each meeting. Support the recruitment process including scheduling and coordinating interviews, making travel arrangements for candidates. Use Microsoft Word and PowerPoint to develop and revise documents, apply templates to existing documents, and format materials to align them with branding standards. Use Microsoft Excel to create and update simple spreadsheets, charts, and graphs Use Microsoft Visio to create and update organization charts Compose routine letters, emails and memoranda ensuring accuracy and professionalism Prepare and process expense reports Prepare and populate various Region & Division reports monthly with the ability to identify trends in the data, and distribute to partners.
Establish and/or maintain filing system. Develop and/or maintain databases/spreadsheets for the Division. Manage external/internal contacts for teams proactively, understanding who they are and keep track of periodic communication Assist in gathering documentation in response to inquiries Enhance organization and department effectiveness and efficiencies through means of identifying and owning steps to improve processes. Participate collaboratively in cross-functional teams and projects to develop, implement, and maintain organizational processes, tools, and documentation, as assigned Plan and coordinate on-site and off-site meetings including: Assist with preparing agendas and meeting materials, including assembling research/background information, developing content and distributing information to members of the meeting in advance Make room, facility and meal/catering arrangements, coordinate activities and vendors during the meeting, and ensure all logistical aspects of the meeting run smoothly Arrange travel as neededOther duties to include:
Provide back-up to other Administrative staff as necessary Other projects and duties as assignedRequired Qualifications 3+ years in an Administrative Assistant role supporting a team of people Strong working knowledge of PowerPoint, Word, Excel and Outlook; an openness to using new technologies; prefer experience with SharePoint, Concur, Egencia and HRIS Excellent writing and proofreading skills Ability to both prioritize tasks and handle multiple tasks simultaneously Sound judgment and decision making skills Interest in and ability to continuously improve processes Ability to handle sensitive and confidential information with integrityCOVID RequirementsCOVID-19 Vaccination
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RequirementCVS Health requires certain colleagues to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, religious belief, or other legally recognized reasons that prevents them from being vaccinated. You are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status or apply for a reasonable accommodation within the first 10 days of your employment. Please note that in some states and roles, you may be required to provide proof of full vaccination or an approved reasonable accommodation before you can begin to actively work.Preferred Qualifications Ability to interface well with internal and external business associates in a highly professional manner and to maintain the highest level of confidentiality in both internal and external relationships Excellent interpersonal skills and ability to collaborate effectively with other team members and administrative staffEducationHigh School degree or equivalent required;
Associate's or Bachelor's degree preferredBusiness OverviewBring your heart to CVS HealthEvery one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver.Our Heart At Work Behaviors support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. We strive to promote and sustain a culture of diversity, inclusion and belonging every day.
CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
