Administrative Specialist I, Grade N18 ID- 9185
About the Position
This Position is ONLY Open to Montgomery County Government Employees:
Current Montgomery County Government employees;
Montgomery County employee who was affected by reduction-in-force and currently have RIF priority rights;
Active Montgomery County local fire and rescue department volunteers with at least 50 points under the length of service award program (LOSAP); or
Active Project SEARCH Interns or former Montgomery County Government Customized Employment Public Interns, or Project SEARCH Interns within 24 months of completion of internship.
The expected salary range for this role on hire is $60,513 - $83,235.
WHO WE ARE
The mission of the Office of Zoning and Administrative Hearings is to conduct quasi-judicial trial-type hearings that are fair, understandable, and accessible to all participants regardless of race, ethnicity, disability, and financial income. The principal responsibility of the Office of Zoning and Administrative Hearings (OZAH) is to conduct due process administrative hearings on land use cases and other matters. These include applications for rezonings, development plan amendments and floating zone plan amendments; all conditional use applications (formerly known as special exceptions); and accessory dwelling unit objection and waiver cases arising out of the Department of Housing and Community Affairs. OZAH also presides over matters referred for hearing by the Human Rights Commission, the Commission on Common Ownership Communities, the County's Merit System Protection Board, the Office of Consumer Protection, and the Office of the Chief Administrative Officer in appeals arising under the County's Prevailing Wage Law.
WHO WE ARE LOOKING FOR
OZAH is currently recruiting for an Administrative Specialist I to assist the Hearing Examiners with administrative functions required to fulling the mission of the office and further assist the Director with administrative duties associated with the operation and function the agency. We are seeking a detail oriented and highly organized individual with knowledge of the office’s procedural rules and pertinent sections of the County Zoning Ordinance along with a general knowledge of land use functions. Our ideal candidate will excel multi-tasking, providing exceptional support to the Hearing Examiners, and enjoy working in a small team environment.
What You'll Be Doing
The Administrative Specialist I in the Office of Zoning and Administrative Hearings performs all administrative functions necessary to fulfill the mission of the office in an accurate and efficient manner. Including the following:
Receiving legal filings/applications and assessing them for completeness.
Complying with legal requirements for notice and advertisement of legal notices when drafting legal notices, hearing notices, issuing hearing examiner reports and legal orders.
Preparing and coordinating for transmittal agenda item packets for the County Council.
Acting as liaison with attorneys, M-NCPP, Housing Code Enforcement, the Department of Permitting Services and the general public, maintaining and coordinating a constantly changing hearing calendar.
Serving as point person for physical office operations including, answering phones, greeting the public, ordering office supplies, maintaining files, etc.
Assisting the Director in data collection and publication.
Serving as the second Maryland Public Information Act point of contact for the agency.
Minimum Qualifications
Education: Graduation from an accredited college or university with a Bachelor's Degree
Experience: One (1) year of professional administrative experience related to elated to land use or legal proceedings.
Substitutions:
EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.
Preferred Criteria, Interview Preferences
All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated “Qualified,” placed on the Referred List, and may be considered for an interview. Employees meeting minimum qualifications who are the same grade or higher will be placed on the Referred List as a “Transfer” candidate and may be considered for an interview.
Preference for interviews will be given to applicants with experience in the following:
Knowledge and experience of the County’s land use and administrative law processes
Proven experience working with the County’s Zoning Ordinance
Ability to problem solve and work collaboratively within a small team
Strong organizational skills and the ability to meet deadlines
Excellent verbal and written communication skills, including the ability to prepare professional correspondence, reports and materials
Proficiency with office software, including Microsoft Office 365
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
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MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
