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Administrative Specialist ID- 9150

Joining the team at Gaston County Government means being part of a community that is dedicated to improving the lives of its citizens. We are a dynamic organization that values innovation, collaboration, and commitment to service.

As an employee of Gaston County, you will have the opportunity to make a difference in your community every day. Whether you are working in public safety, social services, or administration, your contributions will help improve the lives of our residents and build a better future for our county.

Description

Gaston County's Fleet Services maintains county vehicles and small equipment by performing both routine and preventative maintenance on a scheduled service interval. In addition, computerized records are maintained for parts, labor, and fuel usage for the accurate tracking of cost analysis required for operations and equipment replacement.

Examples of Duties

The duties listed below are not all of the duties that may be assigned but are those that are considered as essential for an employee to perform.

  • Enters all vehicle work orders and monitors information for efficiency and repeated repairs. Maintains scheduled work tasks in Collective Data Fleet program to ensure any preventative maintenance or required repairs are completed.
  • Point of contact for all phone calls and walk-in customers. Assists employees with vehicle breakdowns and coordinates towing with contracted towing company. Follows up with department contacts for vehicle pick-ups via phone call and or email. Maintain all department vehicle assignments and repair checklist.
  • Completes all DMV titling paperwork for purchased vehicles in which all databases are updated and informs departments of new vehicle information.
  • Works with Fleet Maintenance Administrator to list any surplus vehicles on auction site, communicates with potential buyers, completes all paperwork associated with selling the vehicle and coordinates pick-ups with buyers, and updates all databases and informs departments of surplus vehicles.
  • Maintains the vehicle master list and database for insurance and asset values. Assists Attorney's office with accident claims, coordinates appointments with insurance adjusters, and schedules appointments with body shops for estimates and repairs.
  • Compiles monthly fuel purchases from fuel service company (WEX). Conveys all monthly department charges, NC Quick Pass, and Tow Expenses with Finance department. Assigns and terminates fuel pin codes for new and departing employees. Allocate Purchase Card Transactions.
  • Submits all invoices for Fleet division, creates requisitions/purchase orders for all needed equipment and add-on or replacement vehicles, tracks funds in Fleet accounts to ensure budgets are not exceeded, orders and maintains office supplies, and allocates and reconciles a Purchasing Card.
  • Assists Fleet Maintenance Administrator in compiling reports for replacement vehicles, parts and labor costs, and repair costs for each department. Assists with yearly budget entry.

Minimum Qualifications

Graduation with a high school diploma or GED equivalency with at least two (2) years of clerical experience is required. Must have a current Notary Public Certification.

Additional Information

The applicant selected must undergo a criminal background check and pass a drug screening test prior to employment

At Gaston County, we are committed to providing equal opportunity to all employees, job applicants, and members of the community we serve. We value diversity, equity, and inclusion, and we strive to create a welcoming and inclusive environment where everyone is treated with respect and dignity.

We do not discriminate on the basis of race, color, religion, national origin, sex (including pregnancy, childbirth, or related medical conditions), gender identity, sexual orientation, age, disability, genetic information, veteran status, or any other status protected by applicable laws.

Gaston County will not sponsor applicants for work visas.

Full-Time employees are eligible for the total compensation package which includes:

Part-Time employees are eligible for certain benefits as a part of employment with Gaston County such as:

  • Pro-Rated Sick and Annual Leave
  • Professional Development Opportunities
  • Local Government Retirement Plan
  • Employee Assistance Program

Half-Time employees are not eligible for benefits.

To learn more details about the many benefits we provide view our Employee Benefits Guide.

Overall, if you are looking for a challenging and rewarding career with competitive compensation and a comprehensive benefits package, Gaston County is the place for you.

01

Which statement below best describes the highest level of education you have completed?

  • High school graduate, diploma or the equivalent (GED)
  • Associate degree
  • Bachelor's degree
  • Master's degree
  • Professional degree
  • Doctorate degree

02

Do you have a current Notary Public Certification?

  • Yes
  • No

03

How many years of clerical experience do you possess?

  • Required Question
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