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Administrative Assistant - Omaha ID- 952

SUMMARY

The Administrative Assistant performs a variety of clerical and administrative duties in supporting the assigned departments. 

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

      • Practices, supports, and maintains the Mission, Vision and Values of WarHorse Gaming, LLC. 
      • Provides administrative support and assistance to assigned departments. 
      • Meets and greets visitors and notifies staff of their arrival and business purpose. 
      • Utilizes office equipment (copier, fax, computer, multi-line phone, etc.) to perform work/ tasks. 
      • Responsible for all incoming and outgoing communication including phones, emails and faxes, and distribution to correct recipient/ department in an organized and timely manner following established procedures.  
      • Ships and mails correspondence and packages.  
      • Orders and maintains inventory of office and pantry supplies. 
      • Organizes, maintains and updates physical and electronic filing systems.   
      • Works closely daily with numerous property departments to complete tasks as assigned.  
      • Handles questions and concerns brought to the department and ensuring timely follow through to resolution or reference to the appropriate manager or department. 
      • Demonstrates consistent attention to developing and maintaining professional client, team member and vendor relationships. 
      • Promotes positive, solution-oriented communication with clients and fellow team members.  
      • Maintains an organized, neat, safe, clean, and presentable work area at all times. 
      • Conducts phone calls on behalf of department. 
      • Coordinates usage of the conference rooms with the other administrative support team members.  
      • Arranges proper set up for meetings, including but not limited to audio visual equipment and food and beverage offerings. 
      • Prepares reports, power point presentations for meetings. 
      • Documents and distributes meeting minutes and maintains confidentiality of business matters. 
      • Composes and/or edits letters, memos, reports, procedures, etc., as required. 
      • Serves as liaison between departments, vendors, and guests. 
      • Maintains department calendars and directory/list of internal/external business contacts. 
      • Arranges travel including flights, hotel, and ground transportation; May be required to make entertainment arrangements (dinners, shows). 
      • Collects information and conducts research per management request. 
      • Maintains physical and electronic files and documents in an organized manner. 
      • Assists in special events planning. 
      • Performs other duties as assigned

JOB SPECIFICATIONS

 

CORE COMPETENCIES

      • Guest Focus 
      • Communication Proficiency 
      • Flexibility 
      • Ethical Conduct 
      • Stress Management/Composure 
      • Critical Thinking. 
      • Complex Problem Solving. 
      • Judgement and Decision Making. 
      • Seeing Potential Problems 

 

Travel RequirementsTravel is not required for this position. 

 

Certification Requirements

Is this position responsible for selling, serving, or distributing alcoholic beverages? No 

 

Does this position have comp authority?  No 

 

Ability to secure and maintain a Level 3  NE Gaming License required.  

 

Other Certifications? N/A 

 

WORK ENVIRONMENT

Due to the unpredictable nature of the hospitality/entertainment industry, Team members must be able to work varying-schedules to reflect the business needs of the property.

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws

PHYSICAL REQUIREMENTS ASSESSMENTRating Scale0 - Not Applicable to This Position1 - Normal: Conditions Similar to Everyday Life2 - Above Average: Beyond Normal Levels3 - Extreme: Extraordinary LevelsCritical Job Elements: For the questions that follow, use the rating scale above to describe the job.

WORK ENVIRONMENT:1 Accessibility of all worksites required for the position1 Exposure to weather and temperature extremes1 Exposure to darkness1 Exposure to cramped spaces1 Exposure to loud noises1 Exposure to chemicals and fumes1 Exposure to dust1 Exposure to heights1 Exposure to work safety hazards1 Exposure to secondhand smoke1 Amount of overtime/extended work hours required

PHYSICAL EFFORT:1 Physical mobility: movement from place to place on the job, considering distance and speed1 Physical agility: ability to maneuver body while in place1 Ability to lift up to 50 lbs.1 Physical strength to handle routine kitchen materials and tools1 Dexterity of hands and fingers1 Dexterity of feet1 Physical balance: ability to maintain balance and physical control1 Coordination: including eye/hand, hand/foot, etc.1 Endurance: prolonged physical activity with limited opportunity to rest

MENTAL EFFORT:2 Concentration/intensity: prolonged mental effort with limited opportunity for breaks2 Memory, considering the amount and type of information2 Complexity of decision making2 Time pressure of decision making2 Analytical thinking1 Conceptual thinking1 Ability to compute basic math calculations

COMMUNICATION:1 Fluency in English0 Fluency in another language preferred.2 Verbal communication2 Written communication1 Non-verbal communication

SENSORY ABILITIES:1 Ability to see1 Ability to distinguish colors1 Ability to hear1 Ability to smell1 Ability to taste1 Sense of touch

Employment Type: FULL_TIME

 

Address

WarHorse Casino

6303 Q St

Omaha, NE
68117 USA

Industry

Business

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