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Part Time - Data Entry Clerk / Administrative Assistant (Remote)

Other Jobs To Apply

About the job Part Time - Data Entry Clerk / Administrative Assistant (Remote) <br><br>We are looking for a qualified candidate to fill the position of Administrative Support III. This position provides administrative support to an integrated Adult Detox and Crisis Recovery Unit, a non-medical 14 bed facility that admits individuals 24 hours a day/7 days a week to assist them safely through the process of detoxing from alcohol or other drugs. This position works closely with the ADU/CRC staff and provides back-up support during high volume periods for phone screenings, referrals and other duties as needed. <b>This position will close August 24</b>. Job duties include the following: <ul> <li>Uses spreadsheets or databases to organize information and produce standard reports; prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; compiles and maintains reports and financial statements; greets visitors, maintains and administers appropriate safety procedures in secured environments. </li><li>Sets up accounts; reconciles ledgers; gathers data for use by others in preparing budget; prepares a wide variety of accounting forms; reconciles daily receipts or accounts receivable/payable; identifies discrepancies and makes corrections; collects required documents; prepares expense vouchers and/or invoices. </li><li>Verifies request for goods and services against County contracts and funding sources; orders goods or services and follows-up/resolves discrepancies and ensures delivery; ensures appropriate routing and approval of purchase requests. </li><li>Establishes, modifies, and maintains a system for tracking the progress of work that is the responsibility of senior management; trains new employees; provides and explains relevant policies and procedures; composes routine correspondence on behalf of management. </li><li>Schedules and cancels appointments; maintains calendars; schedules rooms for classes, meetings, and conferences; coordinates audio visual and training equipment; types complex documents of a technical nature; proofreads for spelling and grammar; uses multiple software applications to prepare information. </li><li>Conducts tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems, and provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines. </li></ul>Job Requirements <br><br>High school diploma or equivalent and two years of administrative support experience are required. <br><br>Associate's Degree in Business Administration or related field is preferred. <br><br>Experience can substitute for education. Education can substitute for experience.<img src="https://www.jobg8.com/Tracking.aspx?I2vjRZFul%2fQvf%2bfnRCP%2bIwp" width="0" height="0">

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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