Admin Assistant ID-11122
Description WORK LOCATION:
Downtown Business Development Center, 110 S. Bolivar St, Marshall, TX 75670 WORK SCHEDULE: M - F 8:00am - 5:00pm FLSA: NON - EXEMPT REPORTS TO: Tourism & Main Street Administrator SUPERVISES: Non - Supervisory Position DEFINITION: Reporting to the Tourism & Main Street Administrator, responsible for providing technical and administrative support in the management of Economic Development & Strategic Initiatives office functions, particular those related to Tourism & Main Street. Examples of Duties ESSENTIAL AND RELATED
FUNCTION STATEMENTS:
Essential and other important responsibilities and duties may include, but are not limited to, the following: Provide comprehensive administrative and secretarial support to the Tourism and Main Street divisions within the Office of Economic Development & Strategic Initiatives, with a primary focus on Tourism & Main Street functions.
Offer additional support to the Department Director as needed. Manage incoming communication by answering phone calls, logging inquiries, and responding promptly to citizen questions, concerns, and complaints. Organize, maintain, and update department and division files and records to ensure efficient access and compliance with relevant regulations.
Efficiently manage department mail by picking up, sorting, and delivering correspondence in a timely manner. Process invoices, purchase orders, and other financial documentation accurately to ensure seamless operations. Enter employee timesheets, prepare bi-weekly payroll reports, and ensure accurate and timely payroll processing Assist with budget preparation and tracking to ensure alignment with departmental goals and available resources.
Support the creation, distribution, and tracking of marketing and promotional materials to enhance the department's public outreach efforts. Perform additional duties as needed to ensure the smooth operation of the department and support team goals. Typical Qualifications Minimum Qualifications: Education and Experience: A high school diploma or equivalent, with at least two years of progressively responsible administrative or secretarial experience.
Some college experience is preferred. Knowledge, Skills, and Abilities: Proficient in office software applications, including word processing, spreadsheets, and email. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills, with the ability to interact professionally with employees, the public, and external stakeholders. Ability to handle confidential information with discretion and professionalism. Familiarity with basic financial processes such as invoicing and purchase orders.
Ability to work independently and as part of a team, demonstrating flexibility and a proactive approach to identifying and addressing issues. Licenses or Certifications: Possession of a valid driver's license
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City of Marshall, TX
Marshall, TXIndustry
Business
