Program Specialist ID- 11106
Salary: $25.54 - $27.23 Hourly
Location : Marshall, MN
Job Type: Part-time
Job Number: 2025-00007
Divison: Community Services
Department: Adult Community Center
Opening Date: 03/28/2025
Closing Date: 4/11/2025 11:59 PM Central
Summary of Position
The City of Marshall is accepting applications for a part-time Program Specialist to work at the Adult Community Center. This position is responsible to develop, organize, and implement a variety of programming activities, including social-recreational activities, arts and crafts, educational programs, and trips/excursions.
We invite you to consider joining an employer that Cultivates the Best in Us The ideal candidate will be able to positively engage with the 55+ population, as well as, possess a combination of empathy/understanding, communication skills, and knowledge of the unique needs and preferences of older adults. We're seeking someone who is an active listener, who demonstrates excellent attention to detail and organizational skills, and has the ability to multi-task and be flexible, while providing staff support and interacting with our members and the public.
This position is also responsible to coordinate and lead group exercise classes 3 days per week. Paid training to lead group exercise classes will be provided Location: 107 S 4th Street, Marshall. The Marshall Adult Community Center is open Monday-Friday, 8:00 a.m. - 4:00 p.m. The Center is closed on major holidays. Schedule/Hours: Part-time position; 25 hours per week / 5 hours per day.
The hours for this position are generally Monday thru Friday, 5 hours per day, during the hours of 8:00 a.m. - 1:00 p.m., or 9:00 a.m. - 2:00 p.m., excluding holidays. Some flexibility in the schedule may be requested or required. Pay Range At Hire: $25.54 - $27.23 based on qualifications and related experience.
Full pay range: $25.54 - 33.97
Benefits include:
- Paid training and continuing education.
- Paid sick leave in accordance with MN law.
- Public Employee Retirement Plan (PERA pension)
- Be part of a fast-paced work environment that will Cultivate the Best in You
Application requirements : a cover letter and resume are required with your on-line employment application. Eligibility for hire:
Employment is conditional upon successful completion and passage of a criminal history background check, verification of a valid driver's license, a pre-employment physical, a pre-employment drug screening, and reference checks to determine suitability for employment. Application deadline: Friday, April 11, 2025.
Essential Functions
- Develop, organize, and implement a variety of programming activities for the Center. This includes but is not be limited to: social-recreational activities, arts and crafts, educational programs, and trips/excursions.
- Assist in the planning of annual events and activities occurring at the Center.
- Recruit volunteers in the community to participate in programs.
- Responsible for the opening and closing of the Center, as directed.
- Performs receptionist and customer service duties for the Center.
- Assist in general administrative duties at the Center, including but not limited to: general office duties, filing, copying, typing, booking room rentals, collection of fees, maintaining social media platforms and preparing and distributing printed information and announcements, as directed.
- Act as liaison and community resource for Senior Center members.
- Stay connected with older adult issues.
- Attendance is an essential function of this position.
- Perform other duties as assigned.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Qualifications and Competencies
MINIMUM QUALIFICATIONS
- High school diploma or equivalent (GED).
- Possess a Group Exercise Certificate and CPR certification, or able to obtain both within 6 months of hire.
- Possess a valid Minnesota Class D Driver's License.
DESIRABLE QUALIFICATIONS
- One-year experience in a position performing administrative duties.
- Two to three years working experience with older adults.
ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge and understanding of the older adult population including physical, intellectual, emotional, social, spiritual and vocational needs.
- Knowledge of general program management (i.e., sign-up, creation, implementation, general customer service, etc.).
- Ability to schedule various activities.
- Ability to establish and maintain effective working relationships with coworkers, supervisors, and the public.
- Ability to communicate professionally and effectively, rendering prompt and courteous service, both orally and in writing.
- Ability to read and comply with City and departmental policies and procedures.
- Ability to use safe working practices and recognize hazards or unsafe conditions in daily work.
- Ability to multi-task.
- Ability to utilize a variety of program tools and machines.
- Ability to answer inquiries efficiently, with business maturity, discretion, enthusiasm and a positive attitude.
- Ability to work independently with limited supervision.
SUPERVISION EXERCISED No supervision responsibilities. SUPERVISION RECEIVED Adult Community Center Coordinator
PUBLIC CONTACTS This position has daily/continuous contacts with City staff, senior volunteers, Marshall Area Senior Citizens, Inc. (MASC), Lutheran Social Services senior dining staff, Area Agency on Aging, state and regional agencies, and the general public. This position has monthly contact with Studio One Community Access TV, Marshall Independent, Marshall Radio, SMSU GOLD College, local and area senior housing complexes, Avera, One Voice for Seniors, MADAN, YMCA and Marshall Public Schools. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those an employee encounters and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performing the duties of this job require the use of equipment including but not limited to: computers, general exercise equipment, equipment for programs, copy machines, projector, etc.
Leading group exercise classes may include performing low-impact activities, such as stretching, balance exercise, light cardio, and strength exercises. This position may require work to be performed during evening hours. Contact Human Resources for a copy of the Physical Requirements/Working Conditions form.
NON-DISCRIMINATION/EEO POLICY The City of Marshall provides equal employment opportunity in accordance with applicable state and federal laws, directives, and regulations. The City will not discriminate against any employee or applicant for employment on the basis of any class protected by state or federal law.
Additional Information
Eligibility for hire will require the successful completion/passage of a criminal history background check, physical exam, drug screen, verification of driver's license, and reference checks to determine suitability for employment.
Regular part-time employees will receive paid leave time in accordance with Minnesota's sick and safe time law at a rate of 1 hour for every 30 hours worked, up to a maximum accrual of 48 hours per calendar year. Employees must work at least 80 hours in a calendar year to be eligible for paid leave time.
01
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental question(s). I will complete each question as thoroughly as possible, explaining my qualifications and experience. I understand that attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume" or "See Application", the question will be treated as if there is no response. I understand that the information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in my disqualification from the selection process. If a supplemental question is not applicable to me, I will indicate N/A (not applicable). I have read and understand the above instructions regarding supplemental questions.
- Yes, I read and understand the above instructions.
02
Which of the following best describes your completed level of education?
- High School Diploma or GED
- Post-secondary Certificate Program
- Post-secondary Diploma (1-year) Program
- Associates Degree
- Bachelors Degree or higher
- None of the above
03
If you have an educational certificate, licensure, or degree, please list your field(s) of study:
04
Do you have a valid driver's license?
- Yes
- No
05
Are you certified in CPR? (A CPR certification is required for this position either at hire, or within 6 months of hire. If you have a valid certification, please upload a copy with your application.)
- Yes
- No
06
Do you have a Group Exercise Certification? (A Group Exercise Certification is required for this position either at hire, or within 6 months of hire. If you have a valid certification, please upload a copy with your application.)
- Yes
- No
07
The Program Specialist is responsible to lead a group exercise program 3 days per week. Facilitator/instructor training will be provided by the City. Please share any direct or related experience you have with group exercise programming.
08
Describe your professional experience working with or volunteering with older adults.
09
Describe your experience with customer service responsibilities, being the initial point of contact in an office setting, scheduling appointments, providing information, and assisting the public with questions.
10
Describe your experience in coordinating events and/or activities for an organization. Please list the types of events/activities and describe what your role was.
11
Describe your experience in recruiting, leading, or coordinating volunteers.
12
Describe your experience creating flyers, posters, newsletters, and/or other print or digital media.
13
Please list any computer software applications you have experience with (e.g., Outlook, Microsoft Word, Excel, Canva, scheduling software, etc.) and describe how you have used them.
Required Question City of Marshall, MN
