Payroll/Personnel Specialist ID- 11342
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Position Information
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Under general supervision, performs payroll and personnel functions; provides difficult, technical, or specialized administrative office support; performs related work as assigned.
This skilled, working level class is responsible for overseeing and implementing the payroll and personnel functions of a County department. Work includes performance of difficult, complex, or specialized administrative office support work, which requires a high level of independence, initiative, and discretion. -
Examples of Duties
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EXAMPLES OF DUTIES (Illustrative Only)
- Receives timecards, reviews for completeness and accuracy, verifies approvals and information for time off, call-back, on-call, compensatory time earned or used, and monitors documentation for all types of leaves; confers with others as needed.
- Prepares time reporting forms for paper and/or electronic submission of payroll to Payroll Division, processes corrections, receives and distributes paychecks.
- Collects, maintains and analyzes information and data using spreadsheet and other software; prepares a variety of specialized reports and information on a scheduled and requested basis.
- Maintains and reconciles department position control reports, records new allocations and disallocations.
- Assists new employees with the completion of payroll and benefit forms, provides orientation to new employees including issuance and completion of timecards, new employee forms and distribution of keys.
- Establishes and maintains personnel files for employees in accordance with applicable rules and regulations.
- Notifies supervisors of due dates for employee performance reports, monitors completion of scheduled reports, maintains schedule for specialized performance reports and notifies supervisors as appropriate.
- Coordinates the department interview process for regular and extra-help positions, prepares requests for recruitments and other documentation for submission to Personnel, participates on interview panels, verifies references and licenses as needed.
- Maintains records of incidents, accidents, prepares forms and reports for submission to the Risk Manager; provides follow-up as requested.
- Prepares a variety of payroll and personnel documents for administrative staff; provides administration back-up as needed.
- Provides input into the development of computerized reporting and data collection systems, works with department information systems staff in testing and revision of software as needed.
?Knowledge of:- Applicable laws, ordinances, and regulations.
- Principles, practices, terminology, and processes of the completion of an automated payroll system.
- Principles, practices, terminology, and processes of a public personnel system.
- Office administrative practices and procedures, including the operation of standard office equipment.
- Principles and practices of business computer systems including word processing, spreadsheets, and the use of personal computing equipment.
- Correct English usage including spelling, grammar, punctuation, and oral presentations.
- Safety procedures and requirements for reporting and documentation.
Skill in:- Organizing and prioritizing work, including meeting critical time deadlines and following up on assignments.
- Analyzing and resolving a variety of administrative problems.
- Performing payroll and personnel support work.
- Interpreting, applying rules, and explaining policies and procedures.
- Organizing, researching, and maintaining office files.
- Preparing payroll, benefit, and personnel reports as required.
- Coordinating and facilitating meetings.
- Operating standard office equipment including typewriter, calculator, and personal computer.
- Maintaining accurate files and records.
- Exercising sound independent judgment within established guidelines.
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
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Minimum Qualifications
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A typical way to obtain the knowledge and skills outlined above is:
Four years of bookkeeping, payroll, accounting, personnel, or similar experience at least one year of which was using an automated system. -
Supplemental Information
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EXAMINATION INFORMATION
TRAINING & EXPERIENCE EXAMINATION – WEIGHTED 100%
The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate’s knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination.
Examination administration and processing time is approximately two weeks after the closing date of the job bulletin.
If conditions warrant, an Experience and Education examination may be conducted in lieu of the Training and Experience examination. Please review the Experience and Education examination information below:
EDUCATION & EXPERIENCE EXAMINATION – WEIGHTED 100%
The Education & Experience examination is based solely upon information provided from the application and supplemental information (e.g., resumes, transcripts). Information provided from the application and supplemental information will be assessed compared to a standard developed in relation to the elements of the. Special care should be taken to submitting a complete description of your education and experience relevant to the typical tasks, scope, and minimum qualifications stated on this bulletin. Supplemental information will be accepted, but competitors should read this bulletin carefully to determine what kind of information will be useful to those individuals completing the evaluation. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination.
Examination administration and processing time is approximately two weeks after the closing date of the job bulletin.
ELIGIBLE LIST INFORMATION
A departmental open eligible list will be established for the county of Humboldt. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.
RETEST PERIODOnce you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date.
SPECIAL TESTING ARRANGEMENTS
Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at mssprogram@calhr.ca.gov or 916-909-3701 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.
EDUCATION DOCUMENTS
If you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.
GENERAL INFORMATION
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.
MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.
If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list.
General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required.
EQUAL EMPLOYMENT OPPORTUNITY
The Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
DRIVERS LICENSE REQUIREMENT
Some positions in this classification may require possession of a California driver license.
Employees who drive on County business to carry out job-related duties must possess a valid California driver license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on case-by-case basis by the appointing authority.
ADDITIONAL INFORMATION- Background check: Prior to hire, candidates must pass a background check, including a criminal records check.
- Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification and local law enforcement checks. State agencies must conduct investigation during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information.
PERS Retirement
Tier 1: 2.7%@55 prior to 7/5/12
Tier 2: 2.0%@55 post 7/6/12
Tier 3: 2.0%@62 post 1/1/13
ABOUT HUMBOLDT COUNTY
Humboldt County is considered by many to be the most beautiful county in California. It is located 270 miles north of San Francisco, and is an area that has densely forested, mountainous areas, as well as over 100 miles of Pacific coastline, including Humboldt Bay, California's second largest natural bay. Humboldt County is substantially rural, with its greatest population in Eureka, where the College of the Redwoods' main campus is located, and Arcata, home to Cal Poly Humboldt State University. It's a charming and comfortable area, known for its hundreds of structural examples of Victorian architecture and great bike culture. The county produces 20% of the total volume and 30% of the total value of all forest products produced in California. Residents and visitors enjoy the many great performances and cultural events scheduled at Cal Poly Humboldt University, as well as great restaurants, farmers markets, museums, state parks, and nature and wildlife areas. Also popular is the Ale and Spirits Trail, Redwood Coast Music Festival, and the Summer Arts and Music Fest.
