Procurement Specialist ID- 11418
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Description
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NATURE OF WORK
This classification involves specialized technical work for procurement of services and products for the City in a centralized purchasing operation. An employee in this position reviews requisitions; prepares bid documents; analyzes bid responses; deals with Requests for Proposal/Requests for Qualification committees; prepares purchase orders and contracts; and works with finance on clearing up discrepancies. This position also maintains vendor records, conducts site visits, and completes surveys.
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Examples of Duties
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ESSENTIAL JOB FUNCTIONS
- Purchases commodities and services that are unique because of their complexity and highly technical characteristics such as construction projects for utility water and wastewater renovation and various other construction projects.
- Prepares and issues bid documents; posts solicitations on website; prepares complex specifications and contracts; and provides administrative support for the purchase of commodities and services of a complex and highly technical nature.
- Prepares complex bids by developing proper specifications, bid format, vendor lists, and usage data.
- Conducts assigned research; develops recommendations as to usage, purchasing feasibility, and for contract placement.
- Processes emergency requests in an expeditious manner in accordance with established policies and procedures.
- Interviews vendors as to product suitability to fulfill City requirements, introduction of new technology, and cost saving techniques.
- Oversees work of assigned buyers; assigns work and adjusts workload on the basis of volume, urgencies, or absenteeism; and provides direction and instruction as to interpretation of specifications.
- Analyzes bids and recommends awards.
- Performs analysis for the determination of vendor and item selection and the preparation of the final purchase order.
- Reviews, analyzes, and resolves complex and highly technical purchasing problems and transactions.
- Creates contract documents; routes for execution; maintains contracts; and issues contract changes.
- Tracks project management; conducts site visits with contractors; processes purchase order requests.
- Maintains files on bids, contracts, and vendors/vendor W-9s.
- Attends meetings and conferences representing purchasing interests for the designated areas of responsibility.
- Makes recommendations regarding administrative policies and procedures.
- Utilizes a computerized automated procurement system.
- Completes required surveys.
- Performs related work as required.
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Requirements
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EDUCATION
- Graduation from an accredited college or university with a Bachelor's Degree
- Bachelor's degree in Business Administration, Public Administration, Economics, Finance or a closely related field preferred
- PROOF OF HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.)
EXPERIENCE AND TRAINING
- Considerable progressively responsible professional experience in a centralized private sector or government procurement operation handling complex related assignments.
- Professional experience involving procurement with construction projects
- Professional certification highly desirable (Please submit proof of certification with application):
- Certified Public Procurement Officer (CPPO)
- Certified Professional Public Buyer (CPPB)
- Certified Purchasing Manager (CPM)
- Municipal or county government experience preferred
- Proficiency with Microsoft Word and Excel required
- Experience with Tyler Munis, highly preferred
PHYSICAL REQUIREMENTS
Physical:- Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty pounds.
Work Environment:- Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions.
Sensory:- The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing.
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Supplemental Information
Live Chat Support, $40/hr, Remote, Entry Level, Part-Time Virtual Assistant, $35/hr, Evening, Remote, College Student Customer Support, $40/hr, Remote, Part-Time, No Degree Virtual Assistant, Remote, $42/hr, Weekend, No Experience Customer Support, $50/hr, Remote, Evening/Night Job, No Degree Virtual Assistant, $40/hr, Remote, No Experience, Evening Virtual Assistant, $42/hr, Evening, Remote, College Student Virtual Assistant, No Experience, $40/hr, Remote, Part-Time Remote Moderator, $42/hr, Weekend, No Experience Required Remote Moderator, $40/hr, Part-Time, Weekend, No Degree Data Entry, $45/hr, Remote, Night Shift, College Student Job Remote Customer Support, $40/hr, Weekend, No Experience Remote Moderator, $40/hr, Part-Time, Weekend, No Degree Remote Customer Support, $40/hr, No Experience, Part-Time Virtual Assistant, $50/hr, Evening, Remote, College Student Remote Phone Support, $40/hr, Evening, No Experience Required Remote Phone Support, $45/hr, Night Job, College Student Data Entry, $50/hr, Night Shift, No Degree, Remote Job Remote Live Chat, $35/hr, Part-Time, Evening/Night Job Data Entry, No Experience, $35/hr, Remote, College Student Data Entry, $40/hr, Part-Time, Remote, Weekend Job Remote Live Chat, $40/hr, College Student, No Experience Remote Moderator, $45/hr, No Degree, Weekend Job, Part-Time Customer Support, $50/hr, Remote, Evening/Night Job, No Degree Virtual Assistant, Remote, $50/hr, Part-Time, Night Shift Live Chat Support, $40/hr, Remote, Entry Level, Part-Time Entry Level Phone Job, $40/hr, Remote, No Degree Required Virtual Assistant, Remote, $45/hr, Evening, No Experience Live Chat Support, Remote, $40/hr, Night Shift, College Student Remote Customer Support, $50/hr, Night Shift, No Degree Remote Phone Job, $45/hr, Part-Time, No Degree Required Virtual Assistant, $42/hr, Remote, Weekend, Entry Level Remote Phone Support, $40/hr, Evening, No Experience Required Evening Virtual Assistant, Remote, $45/hr, No Experience Remote Virtual Assistant, $40/hr, Evening, Part-Time Job Phone Job, $50/hr, Remote, No Degree, Part-Time, Weekend Data Entry, $45/hr, Remote, Night Job, No Degree Phone Job, $50/hr, Remote, Part-Time, College Student Remote Phone Job, $40/hr, Night Shift, College Student Friendly Phone Support, Remote, $40/hr, Evening/Night Shift Weekend Data Entry, $45/hr, Remote, No Experience Data Entry, $40/hr, Remote, Night Job, No Degree Data Entry, $35/hr, Night Shift, No Degree,?Remote?Job Live Chat Support, $35/hr, Remote, Night Shift, No Degree Remote Data Entry, $40/hr, College Student Friendly, Part-Time Remote Data Entry, $35/hr, No Experience, Evening/Night Job Virtual Assistant, $40/hr, Evening, Remote, No Degree Virtual Assistant, $42/hr, Remote, Weekend, No Degree Remote Moderator, $42/hr, Weekend, No Experience Required Remote Data Entry, No Experience, $40/hr, Part-Time Remote Customer Support, $42/hr, Night Job, No Experience Remote Live Chat, $42/hr, Weekend, No Degree, Part-Time Entry-Level Remote Data Entry, $50/hr, Evening Job Live Chat Support, Remote, $40/hr, Night Shift, College Student Customer Support, No Degree, $40/hr, Remote, Weekend Job Remote Data Entry, $40/hr, No Degree, Night Shift Remote Data Entry, $40/hr, Evening/Night Job, No Experience Remote Customer Support, $42/hr, Weekend, No Experience Remote Phone Job, $42/hr, Part-Time, No Experience Required Remote Phone Job, $40/hr, Part-Time, No Degree Required Remote Live Chat, $35/hr, Part-Time, Evening/Night Job Virtual Assistant, $50/hr, Remote, Part-Time, Evening Job Remote Phone Job, $35/hr, College Student, Night Shift Remote Customer Support, $50/hr, Night Shift, No Degree Remote Phone Job, $40/hr, No Degree, College Student Friendly Data Entry, $35/hr, Remote, Evening Job, College Student Entry-Level Remote Data Entry, $35/hr, Evening Job Virtual Assistant, $50/hr, Evening, Remote, College Student Phone Job, $50/hr, Remote, No Degree, Part-Time, Weekend Remote Moderator, $42/hr, Weekend, No Experience Required Customer Support, $40/hr, Weekend Job, Remote, No Degree Data Entry, No Experience, $35/hr, Remote, College Student Data Entry, $50/hr, Night Shift, No Degree, Remote Job Phone Job, $35/hr, Remote, Part-Time, College Student Data Entry, $40/hr, Remote, Night Job, No Degree Remote Live Chat, $50/hr, Part-Time, Evening/Night Job Remote Data Entry, No Experience, $40/hr, Part-Time Customer Support, $42/hr, Remote, Evening, No Experience Data Entry, Remote, $42/hr, Evening Job, No Degree Part-Time Customer Support, $40/hr, Remote, College Student Virtual Assistant, Remote, $45/hr, Evening, No Experience Customer Support, $40/hr, Remote, Evening, No Experience Weekend Customer Support, $42/hr, Remote, College Student Data Entry, $35/hr, Remote, Evening Job, College Student Virtual Assistant, No Experience, $42/hr, Remote, Weekend Phone Job, $40/hr, Remote, Night Shift, No Degree Data Entry, No Experience, $35/hr, Remote, College Student Remote Moderator, No Degree, $35/hr, Evening, Weekend Job Remote Moderator, No Degree, $50/hr, Evening, Weekend Job Virtual Assistant, Remote, $42/hr, Weekend, No Experience Virtual Assistant, No Experience, $40/hr, Remote, Weekend Entry-Level Remote Data Entry, $35/hr, Evening Job Remote Live Chat, $35/hr, Part-Time, Evening/Night Job Part-Time Customer Support, $40/hr, Remote, College Student Phone Support, Remote, $42/hr, Evening/Night Shift Phone Support, Remote, $50/hr, No Experience, Part-Time Customer Support, $42/hr, Remote, Part-Time, No Degree Phone Support, $45/hr, Remote, No Experience, Evening Job Data Entry, $45/hr, Remote, Night Job, No Degree Remote Live Chat, $50/hr, College Student, No Experience Remote Customer Support, $45/hr, Part-Time, College Student Live Chat Support, $40/hr, Part-Time, Remote, No Degree Remote Live Chat, $45/hr, College Student, No Experience Remote Data Entry, $50/hr, No Experience, Evening/Night Job -
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of standard procurement and recording practices.
- Knowledge of market factors such as availability, sources of supply, trends regulations, pricing structures, grades, and qualities that impact the procurement of assigned commodities.
- Knowledge of construction management and systems dealing with change orders.
- Knowledge of governmental purchasing methods and procedures in the purchase of diversified commodities, services, and the administration of contracts.
- Knowledge of computers and computerized purchasing systems.
- Knowledge of office practices, procedures, and equipment used in a large-scale purchasing operation.
- Skill in using Office and department software.
- Ability to apply specialized procurement methods (life cycle costing, request for proposals, request for statement of qualifications, CCNA, etc.) and to maintain proper control and information records.
- Ability to make effective purchases utilizing the most appropriate procurement method and to resolve associated problems.
- Ability to review and comprehend highly technical and complex specifications and to prepare specifications that fulfill the City’s requirements and allow for adequate competition.
- Ability to competently function in a centralized automated procurement system including the use of PC word processing and spreadsheet applications.
- Ability to exercise judgment in interpreting state statutes, department and City policies, rules, and regulations.
- Ability to establish and maintain effective working relationships with senior City management, officials of other City department, representatives of private organizations, and the general public.
- Ability to plan operations and to analyze procurement costs effectively in the interest of efficiency and economy.
- Ability to analyze complex procurement problems in a professional manner and resolve them independently by exercising good judgment and tact.
- Ability to prepare and submit reports.
- Ability to establish and maintain professional working relationships with City officials, general employees, industry professionals, and the general public.
- Ability to communicate effectively and persuasively, both verbally and in writing.
- Ability to deal with competing priorities and varied responsibilities.
- Ability to work efficiently and effectively to develop win-win solutions.
- Ability to evaluate the impact of alternative courses of action and evaluate circumstances of an innovative, new or unprecedented nature.
